Overview
The new NIH Public Access policy requires that as of May 25, 2008, PMCIDs (PubMed Central identification numbers) be listed at the end of journal citations in grant applications, proposals, and progress reports. Examples:
Cerrato, A., et al., Genetic interactions between Drosophila melanogaster menin and Jun/Fos. Dev Biol.
2006 Oct 1; 298(1): 59-70. PMCID: PMC2291284
Sala-Torra, O., et al., Connective tissue growth factor (CTGF) expression and outcome in adult patients with acute lymphoblastic leukemia. Blood. 2007 April 1; 109(7):3080-3083. PMCID: PMC1852221
By modifying your EndNote or RefWorks tools as shown below, you can automatically capture PMCIDs from now on and make them part of formatted journal citations when needed.
Don't worry about retrospective enhancement of all your pre-existing EndNote libraries or RefWorks folders. The Public Access policy applies only to peer-reviewed manuscripts that were accepted for journal publication on or after April 7, 2008 and that arose from the researcher's NIH funds, whether or not he or she is listed as an author.
Adding PMCIDs in EndNote
Summary
In EndNote, 4 elements need to be modified or added:
- The Journal Article Reference Type, so that PMCID will appear as a field in the EndNote record
- The
PubMed connection file, so that PMCIDs will be captured automatically when you connect to PubMed directly
from within EndNote
- The PubMed filter file, so that PMCIDs will be captured automatically when you search
PubMed on the Web, then import resulting citations into EndNote
- A new style file, NIH, will insert PMCIDs properly in the journal citations you put in Word documents.
Instructions
- Download the zip file containing new items.
- Open
the zip file.
- Follow directions for either EndNote X2, X1, or X and earlier, depending on which version you have.
- Modify the Journal Article reference
type as directed in the numbered instructions. (For EndNote X1, you
will use the XML file in the zip package to do this; for EndNote X, you
will open EndNote and make the modification manually).
- Save the 3 updated files (Style, Connection, and Filter)
to the designated folder locations. (Quick method in Windows: Right click on
the file name and choose Open to open the file in EndNote. From there,
choose File, Save As... and the specified folder.)
Adding PMCIDs in RefWorks
Summary
Unlike EndNote, RefWorks is not yet providing a full set of PMCID management tools. But if you add PMCIDs manually to individual reference records, they can appear in your formatted citations.
There are 3 steps involved:
- Adding PMCID to the record structure so that it automatically appears as a field in all your RefWorks records
- After importing PubMed references that have PMCIDs, copy the PMCID from the Notes field to the PMCID field. (Example: PMC2266938.) (Note: Even if you import EndNote records that already have PCMIDs, you will probably have to re-enter the number manually into the correct RefWorks field.)
- Choose the NIH PMCID output style for grant-related Word documents.
Instructions
See the detailed how-to developed by the University of Wisconsin-Madison Libraries. Their instructions address not only the PMCID but also the NIHMSID (NIH Manuscript Submission System reference number), a temporary number issued until the PMCID can be assigned.
Other resources
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